Microsoft SharePoint is designed to be an internal web-based platform for your team to store and share information, documents and projects. It can be configured to create a secure centralised hub where you can organise, manage and control access to your company data. By having everything in one place, you make it easier for your staff to collaborate, find and share information that’s important to the running of your business.

Let’s go into detail about the advantages of using Microsoft SharePoint:

SharePoint is included in Office 365 and Microsoft 365

You’ve already got it and so you may as well put it to good use. It’s not very simple to set-up but you can use a SharePoint developer to configure the system for your use. Once built it’s a very cost-effective and efficient way to organise your business operations.

Accessible anywhere and at any time

One of the biggest advantages of SharePoint is that it’s based in the cloud. That means it can be accessed anywhere and at any time; all you need is a web browser. This is very beneficial for when you’re out on the road using mobile devices, working from home or remotely.

Centralised hub

Microsoft SharePoint facilitates the centralisation of resources, putting everything into one easy-to-access location. You can store and order your data in a framework that suits you. There is also a powerful search mechanism, so you’ll always be able to find that document you need. Often clients ask us to configure SharePoint as an intranet landing page for their staff. As soon as staff login, they’re greeted with an internal gateway where users can find forms, documents, company news, key dates and more. SharePoint also benefits from always being up to date, so your staff have access to the latest information.

Smarter working

SharePoint integrates effortlessly with Microsoft Office and the other business apps offered in Office 365 and Microsoft 365. This allows you to combine your activities with for example, Microsoft Teams to maximise your collaboration and boost your productivity.

You can edit documents in your browser or open them on your desktop in the office and your changes are saved. In fact, colleagues can work collaboratively on the same document at the same time. You can see a live feed of who is in the document with you and view the changes they’ve made. You can even roll back to an earlier version, should you need to.

File sharing in SharePoint is easy too and you can invite others internally and externally to view or edit a document you’re working on. It is a flexible system while offering complete control of the content, for example restricting access and opening sections externally.

Fully customisable to your needs

Another advantage is how customisable SharePoint is. There are default features but having the option to develop your own custom elements is a powerful asset. You may need help from a SharePoint developer to build exactly what you need, configure it and ensure that it grows with you. You can also add your business branding to really make it your own.

If you want to get SharePoint working for your business, Fruition Systems have SharePoint developers who are experienced at building bespoke platforms for businesses. Get in touch with us by calling 01489 890820 or email info@fruitionsystems.co.uk to arrange a free consultation. You can also visit our dedicated SharePoint page on this website.